How to set up a tour in IMScart Tour Desk package

A - Log into your Admin area of your IMScart installation with your username and password. You must have "admin" permission to perform this action.

B - Click on Tours in top menu bar

C - You may create a category by clicking on "Add category" in left menu.

1. Choose parent level
2. Publish: if checked, tour category will be displayed in your IMScart
3. List order: when you have several categories, you define the display order of every tour category by entering a number; 0,1,2...
4. Short name: optional
5. Category name: this name will be displayed in IMScart on the descriptive page
6. Category description: the description text must have HTML tag to allow formatting. You can include images but they must be transferred in the "images" folder on your Web server. This page is viewed when you click on the category name.

D - Click on Add Tour in left menu

1. SKU is a code for each product. It must be UNIQUE.
2. Category: Select the one category that the tour will be part of
3. Retail price: When the tour is created, you will be able to add price.
4. On special: When checked, your price is reduced by the amount in the Discount field. IMScart displays both prices so customers can see it is a discounted price.
5. Display order: when you have several tours, you define the display order of every tour by entering a number; 0,1,2...
6. Publish: if checked, the tour will be displayed in your IMScart
7. Available date: Only checked days will be displayed in the calendar on the booking page.
8. Total seats on this tour: e.g. for a boat tour, the value could be 40 if you have 40 seats in the boat.
9. Seats per item: normally 1
10. Destination: optional. When you use it, the short name will be used for specification. e.g. NY - Adult - 50$ or AC - Adult - 60$
11. Start time: you add them after tour is created
12. Length of tour: Days, hours or minutes. Not used yet
13. Season start: the date chosen here will be displayed with the tour description and the calendar will be displayed according to the season start
14. Season end: same as season start.
15. Name: enter name of tour to be used on the Web pages
16. Short description: maximum of 256 characters. It is used on the result page generated by a search request.
17. Long description: no maximum of text. HTML code must be used for formatting.
18. Thumbnail: usually about 120 x 77 pixels. It will be used with the short description when a global search is done in the database.
19. Full image: it is a larger image that is part of the descriptive page of the tour.
20. Then you SAVE your page and come back to the tour to complete details such as price and start time.

Before adding price, you must add options or attributes if you need to create sub-product or items or child product to be more specific. As example, you want to offer tour for Adult, for children and for senior people.

E - ADD attribute

1. In my example, add attribute name would be: attendee
2. List order: Enter 0, since it is the first and SAVE.
3. Now you must create child product for each attendee with their specific price. A child product is called an "item" in IMScart.

F - ADD item

1. Normally, when you click in Add item, IMScart gets the details from the parent tour to define the child tour or the item.
2. On the Tour information page, SKU is a unique code similar to D -1. IMScart reads the parent SKU so to make it UNIQUE, you must add other characters such as letters or numbers. If you are defining a tour for Adult, then after the SKU, add "-A"; no space in SKU.
3. Category: It is already defined
4. Retail price: To be defined when item is created.
5. On special: Same as D -4.
6. Discount: Amount by which the price is reduced.
7. Display order: same as D -5.
8. Publish: same as D -6
9. Name: Same as in Parent tour. With our example, I suggest you add "-Adult" to the existing name for the tour item.
10. Short description: By default you have the parent tour short description. You can add specific details to the attribute
11. Long description: By default you have the parent tour long description. You can add specific details to the attribute.
12. Item attribute: You enter the attribute name. In our example: "Adult"
13. Thumbnail: By default, you have the same thumbnail as the parent tour.
14. Full image: By default, you have the same full image as the parent tour.
15. Then you SAVE.
16. You can add more items by clicking "add item" in the left menu. After saving you have the info for your item. Then click on the name of the tour (which is a link) and it will bring you in the "update tour form".

G - UPDATE an item with price.

1. Click on the word "none" at the right of the price.
2. Click on the ADD button
3. Currency: this is the one already defined in the Store module but can be changed for that specific tour.
4. Shopper group: the default on is the one for all shoppers. If you define other shopper group in Shopper module, you can create special prices. Visitors must be registered and shopper group assigned by you, so they can access their pricing.
5. Then you SAVE.
6. Now to verify what you have done, click on Shop in the top blue bar and see the new details.

H - CREATE inventory

1. Now you have to create inventory for each tour including items you created. Click on "create inventory" in left border.
2. Select the month of "season start" and enter the number of months to reach "season end" date. If you have Season start March 1st and Season end October 31st, select March and 8 for number of months to display them.
3. Then by using the calendar, click on the "season start" date that will be found in Start Date on the right. Do the same for the Season end date.
4. Select ADD radio button.
5. Number of seats: Value already entered
6. Regular price: You can enter a different price if you need to. Let's say you want to put a different price for the period Dec 15th to Jan 15th, you can do it by defining the dates for that period.
7. Include: check the departure time for the tour and click on "Update inventory". It takes few seconds to read all the data from the database.
8. If you want to change either the number of seats or the price for a specific time, click on time.
9. When you are ready, click on "Update inventory".

You should be all set.

Contact webmaster@imscart.com with questions or problems with this set-up.